Introduction 

 

Closed-circuit television (CCTV) is primarily installed at the Practice premises for the purposes of patient, staff and premises security to safety and to protect staff and bussiness. 

Cameras are located in the reception, lobby and the external area of the premises.

The use of CCTV falls within the scope of the Data Protection Act 1998 ("the 1998 Act"). This code of practice follows the recommendations issued by the Data Protection Commissioner

in accordance with powers under Section 51 (3)(b) of the 1998 Act.

In order to comply with the requirements of the 1998 Act, data must be:

Fairly and lawfully processed.

Processed for limited purposes and not in any manner incompatible with those purposes.

Adequate, relevant and not excessive

Accurate

Not kept for longer than is necessary.

Processed in accordance with individuals' rights.

Secure

In Summary

*  The Practice can, on future date specified with notice and warning signs displayed, start the audio recording and update the warning sign to reflect the change if audio recording is started. However, The audio recording shall be limited to triggers on occasion. This due decision that if audio recording will be the way forward "is being considered2 after serious incidents from workers on-premises and patients of abuse, and iintolerance acts.We are considering the audio recording in future in light of frequent incidents of aggressive, antisocial, abusive behaviour and incidents and claims damaging to our business that cannot be evidenced otherwise. This decision will be on balance of benefits and risk to protect staff and business. Therefore, based on the ongoing risk assessment, the practice will decided if the audio recording will be a way forward for our business. On occasions of need, once the audio recording will be enabled after a warning sign has been displayed, the audio recording audio automatically will work on some triggers like active motion, quarrel, or obvious loud changes.

We have open consultation process on going on this since Feb 2023 and final decision is still pending *

 

Signs informing visitors that CCTV is in place can be found in the reception area and corridors of the premises.

Data protection statement

Mr Zahid Ahmad, in his absence Madiha Naz is the designated acting Data Controller under Section 4(4) of the Act.

CCTV is installed for the purpose detailed above.

Use of images, including the provision of images to a third party, will be in accordance with the Practice's Data Protection registration.

Signage is displayed at the premises and on the Practice website stating the presence of CCTV.

Retention of images

Images from cameras are recorded on a disc/computer system ("the recordings").

The recordings are made and retained for the purposes of the security of staff, patient and

premises: these will be held in secure storage and access control. Recordings will not be retained for longer than seven days.

 

It is important that access to and disclosure of images recorded by CCTV and similar surveillance equipment is restricted and carefully controlled, not only to ensure that the

rights of individuals are preserved, but also to ensure that the chain of evidence remains

intact should the images be required for evidential purposes.

Access to images by practice staff

Access to recorded images is restricted to the owner of Portree Dental Practice and the data protection officer, who will decide whether to allow requests for access by Data Subjects and/or third parties

Viewing of images must be documented as follows:

The name of the person removing from secure storage or otherwise accessing the recordings

The date and time of removal of the recordings

The name(s) of the person(s) viewing the images (including the names and organisations of any third parties)

The reason for the viewing

The outcome, if any, of the viewing

The date and time of replacement of the recordings

Removal of images for use in legal proceedings

In cases where recordings are removed from secure storage for use in legal proceedings, the

The following must be documented:

The name of the person removing from secure storage or otherwise accessing the recordings

The date and time of removal of the recordings

The reason for the removal

A crime incident number to which the images may be relevant.

The place to which the recordings will be taken.

The signature of the collecting police officer, where appropriate

The date and time of replacement into secure storage of the recordings

Access to images by third parties

Requests for access to images will be made in writing. There is no charge for this (unless there is an exceptional level of work involved in collating the data)

 

The Data Controllers of Portree Dental Practice

Other Combined Practice Policy Procedures and updates

The staff must keep an eye on the website and practice what's app Portree dental admin for changes in procedures, policies and updates from time to time and comply with these policies changes in procedures, policies and updates douses, est were not aware of the policy if you failed to follow updates

It is mandatory for every member of the practice to all time follow the policies and procedures laid down by the practice manager. To keep yourself updated and follow new procedures as landless and be a practice manager; To keep yenrserm and service of the work engagements.

 

 

 

Original policy 20/07/2022

 

The page is updated on 01-04-2023 with clarification on ongoing consultation and decison making on possible audio recording in future.And to clarify what included in safety of staff and bussiness.